Who We Are:
The vision of Micronesia Conservation Trust (MCT) is “Enduring Partnership, Resilient Ecosystems, Thriving Micronesian Communities.” MCT’s mission is to make grants and strengthen organizational and leadership capability to help Micronesian communities and decision-makers conserve the health of the oceans and islands that are our home. We support biodiversity conservation, climate change adaptation and related sustainable development for the people in the Federated States of Micronesia, the Republic of the Marshall Islands, the Republic of Palau, the US Commonwealth of the Northern Mariana Islands, and the US Territory of Guam. Want to get a better insight into MCT? Check out our Facebook page.
Our goal is to cultivate an inclusive work environment so that our team and our partners feel a sense of belonging, and that their unique contributions to our mission are valued. We achieve our mission by hiring and engaging a workforce that reflects the communities in which we work. In addition to the requirements in our posting, we recognize that people come with talent and experiences outside of formal employment qualifications. Diversity of experience and skills combined with passion is a key to innovation, impact and a culture of inclusion. Please apply – we’d love to hear from you.
What We Can Achieve Together:
MCT functions as an integrated team, providing support based on mutual respect and Micronesian values that extend beyond the organization itself. The Admin and HR Assistant will provide essential support and service to the Program and MCT’s partners, ensuring courteous, efficient, timely and professional service to all stakeholders and clients. Under the supervision of the Administrative and HR Program Manager, the Administrative Assistant is a fulltime employee responsible for assisting the Administrative and HR Program Manager with the day-to-day management of MCT’s office systems, administrative processes, equipment, equipment maintenance, inventory and others. Specific responsibilities will include but not be limited to the following:
● Responsibility for answering telephones, screening calls and routing callers to appropriate parties, greeting and assisting visitors.
● Maintaining correspondence logs and other administration and human resources (non-confidential) related files.
● Develop and Maintain Admin and HR schedule (annual report due date, policy acknowledgements, holidays, evaluation schedule, subscriptions and routine payment due dates, etc.
● Keeping billing and payment records (i.e. telecom, PUC, rent, insurance etc. and other routine billing/expenses and ensure timely payment.
● Assisting in designing and maintaining appropriate filing systems.
● Responsibility for logging and tagging office furniture and equipment, and track usefulness of office equipment and advise on timing and method of disposal of equipment and furniture as needed.
● Developing and implementing a maintenance schedule for MCT vehicle and other office equipment as well as assume responsibility for periodic repairs as required.
● Assisting with logistical support for meetings, workshops and other MCT activities on Pohnpei and other venues and with travel arrangements such as booking flights, cars, and making hotels and restaurant reservations, etc.
● Logging Payment requests/TA’s/Payment Requisitions and Purchase orders.
● Responsibility for office errands by distributing correspondence memos, letters to offices, and delivering documents for signature, receiving, sorting and distributing correspondences.
● Preparation of Administration and Human Resources Program related payment requests.
We’re Looking for You:
At MCT we strive to embody a philosophy of “Work that You Can Believe In,” wherein you can feel like you are making a difference every day. We’re looking for someone who is dedicated, passionate about the work that we do and confident.
The ideal candidate should have exceptional organizational skills, must be able to multitask, and keep everything organized. Most importantly, the candidate should also radiate professionalism.
This is an exciting opportunity to contribute to the ongoing mission of conservation by directing and shaping the work of our team!
The position will be based in Pohnpei, in the Federated States of Micronesia.
What You’ll Bring:
· High School Diploma; College Degree preferred.
· Flexibility
· Teamwork
· Patience
· Good personality
· Microsoft Office skills
· Typing skills
· Administrative writing skills
· Inventory Control
· Strong organizational and planning skills
DESIRED QUALIFICATIONS
· Proven admin or assistant experience.
· Excellent time management skills and ability to multitask and prioritize work.
· Excellent written and verbal communication skills.
· Proficient in MS office.
· Experience in the field or in any related area.
· Office Administration Procedures
What We Bring:
MCT is a world-class conservation trust, the smallest organization to be accredited by the Green Climate Fund and Adaptation Fund, managing over $30 million in assets. We offer a competitive, comprehensive salary and benefits package including: salary range of 12,000 - 14,038.30; Mi Care (health), ASC (401K), annual leave, sick leave and some maternity leave and limited paternity leave, and compassionate leave (funerals, birthdays, weddings, etc.).
How to Apply:
Please send a resume, and letter of interest with three references along with their contact information to Semleen Jano <sjano@ourmicronesia.org> by 5:00 pm Pohnpei Time (UTC+11) on 20th July 2024.